Outstanding Irma Requests for Documentation and Pending Subgrant Agreements
As the Florida Division of Emergency Management (DEM) works to ensure the timely and correct payment of federal Public Assistance (PA) funding, it is vital for applicants to provide accurate documentation confirming that expenses are valid. If questions arise during the reimbursement validation process for Large Projects, classified as projects over $123,100.00 in value, an official Request for Information (RFI) is issued to the applicant. In order for the associated project to move forward, the information requested in the RFI must be provided by the applicant. Unanswered RFIs are a significant source of delay in the PA reimbursement process. For Hurricane Irma, there are currently projects totaling more than $67,000,000.00 with outstanding RFIs.
The applicants with outstanding RFIs are listed below:
Charlotte County Sheriff's Office
City of Arcadia
City of Moore Haven
Collier County Sheriff's Office
Greater Naples Fire Rescue District
NCH Healthcare System
North Collier Fire Control/Rescue District
San Carlos Park Fire Protection and Rescue District
Pinellas County (Sheriff's Office)
Sumter Sheriff's Office
City of Coconut Creek
City of Margate
City of Miami
City of Miami Gardens
City of Plantation
City of West Palm Beach
Key West Utility Board
Monroe County Sheriff's Office
Renaissance Charter School, Inc.
Seacoast Utility Authority
City of Apopka
City of Cocoa Beach
City of Edgewood
City of New Smyrna Beach
City of Port St. Lucie
City of Rockledge
Florida Municipal Power Agency
An even greater number of applicants have projects pending Essential Elements of Information (EEI) completion with FEMA. In this phase, FEMA requires the applicant to provide the documentation required to build a description of damages and costs and develop a scope of work. There are currently 501 local applicants with 3,058 projects related to Hurricane Irma pending EEI completion with FEMA. This phase in the process must be completed by the applicant and by FEMA prior to funds being obligated and disbursed to the state and DEM.
Another significant source of delay is pending subgrant agreements. After a project is obligated by FEMA, a subgrant agreement is sent to the subrecipient for signature. Until the subrecipient signs the subgrant agreement, the project is not eligible to move forward into the payment phase post validation. There are currently 213 applicants with pending subgrant agreements.
A full list of projects pending EEI completion with FEMA and applicants with pending subgrant agreements is available at the following link: https://portal.floridadisaster.org/recovery/PA_Payments/Irma_Projects.xlsx