Outstanding Irma Requests for Documentation and Pending Subgrant Agreements 09/06/18
As the Florida Division of Emergency Management (FDEM) works to ensure the timely and correct payment of federal Public Assistance (PA) funding, it is vital for applicants to provide accurate documentation confirming that expenses are valid. If questions arise during the reimbursement validation process for Large Projects, classified as projects over $123,100.00 in value, an official Request for Information (RFI) is issued to the applicant. In order for the associated project to move forward, the information requested in the RFI must be provided by the applicant. Unanswered RFIs are a significant source of delay in the PA reimbursement process. For Hurricane Irma, there are currently projects totaling more than $41,000,000.00 with outstanding RFIs.
The applicants with outstanding RFIs are listed below:
Captiva Erosion Prevention District
Charlotte County Sheriff's Office
City of Moore Haven
Collier County Sheriff's Office
Glades County
Lee County Mosquito Control
Manatee County Sheriff’s Office
NCH Healthcare System
Auburndale
Citrus County Board of Directors
Citrus County Mosquito Control District
Palm Harbor Special Fire Control District
Pinellas Suncoast Fire & Rescue
City of Key West
City of Marathon
City of Plantation
Key West Utility Board
Monroe County
Town of Cutler Bay
City of Daytona Beach Shores
Orange County Sheriff's Office
Osceola County Sheriff's Office
Flagler County Sheriff's Office
St. Johns County
An even greater number of applicants have projects pending Essential Elements of Information (EEI) completion with FEMA. In this phase, FEMA requires the applicant to provide the documentation required to build a description of damages and costs and develop a scope of work. There are currently 575 local applicants with 5,133 projects related to Hurricane Irma pending EEI completion with FEMA, equating to nearly 37,000 needed documents. This phase in the process must be completed by the applicant and by FEMA prior to funds being obligated and disbursed to the state and FDEM.
Another significant source of delay is pending subgrant agreements. After a project is obligated by FEMA, a subgrant agreement is sent to the subrecipient for signature. Until the subrecipient signs the subgrant agreement, the project is not eligible to move forward into the payment phase post validation. There are currently 173 applicants with pending subgrant agreements.
A full list of projects pending EEI completion with FEMA and applicants with pending subgrant agreements is available at the following link: https://portal.floridadisaster.org/recovery/PA_Payments/Irma_Projects.xlsx
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Updated: Thursday, September 6, 2018
